OTSA CPD Online Privacy Notice

OTSA are committed to keeping your information secure and managing it in accordance with our legal responsibilities under data protection law. Under data protection law, individuals have a right to be informed about how organisations use any personal data that they hold about them. We comply with this right by providing privacy notices to individuals where we are processing their personal data.

This privacy notice explains how we collect, store and use personal data about individuals who have subscribed to the OTSA Professional Development Website.

Name and contact details of the organisation

Oxfordshire Teaching Schools Alliance
Portway
Wantage
OX12 9BY
01235 856500
info@otsa.org.uk

OTSA is the ‘Data Controller’ for the purposes of data protection law.

WebBased Ltd is the ‘Data Processor’ for the purposes of data protection law.

The personal data we hold

We process data relating to individuals who have chosen to engage in professional development events through OTSA and individuals who have created an account on the OTSA professional development website. Individuals may be participants, administrators, commissioners or trainers. We will only use the data for the purposes for which it was provided. Personal data that we may collect, use, store and share (when appropriate) about you includes, but is not restricted to:

  • Account username
  • Name
  • Work Address
  • Home Address (for self-employed users)
  • Email address
  • Phone numbers
  • Special requirements (such as accessibility needs)
  • Dietary requirements
  • CPD event bookings
  • CPD event evaluations

Why we use this data

The purpose of processing this data is to allow OTSA to:

  • Book individuals on to events
  • Correspond with individuals about events, e.g. confirmation and updates to booking status
  • Ensure access for individuals at the venue
  • Ensure food safety at the event
  • Provide registers of attendees at events
  • Provide trainers with information about event bookings
  • Send invoices for attendance at events
  • Send pre and post evaluation requests to individuals
  • Provide individuals with certification of course completion
  • Provide individuals with marketing information about additional events
  • Complete impact evaluation reports of professional development events
  • Complete anonymised reports of attendance at individual CPD events and attendance at events over time for OTSA, the Teaching Schools Council and the Department for Education
  • Complete anonymised reports of the impact of CPD events for OTSA, the Teaching Schools Council and the Department for Education

Our lawful basis for using this data

We only collect and use personal information about you when the law allows us to. OTSA is a network of Teaching School Alliances and carries out its work in the public interest, also known as ‘Public Task’. OTSA Teaching Schools operate under the statutory frameworks of English educational legislation, and specifically the Education Act 2011. The Education Act 2011 is founded on the principals and proposals in the DfE November 2010 White Paper, The Importance of Teaching, in which the government stated its intention to develop a national network of Teaching Schools to lead on Initial Teacher Training, Continuing Professional Development and School to School Support.

How we store this data

Personal data is stored securely and backed-up by WebBased on servers located in the UK. We will retain your personal data for as long as it is necessary to fulfil the purposes for which it was collected.

Data sharing

We do not share information about you with any third party without your consent unless the law requires us to do so.

Transferring data internationally

We do not transfer personal data outside of the UK.

Automated decision making

We do not use automated decision making when processing your data.

Your rights

Individuals have a right to make a ‘subject access request’ to gain access to personal information that OTSA holds about them.

If you make a subject access request, and if we do hold information about you, we will:

  • Give you a description of it
  • Tell you why we are storing and processing it, and how long we will keep it for
  • Explain where we got it from, if not from you
  • Tell you who it has been, or will be, shared with
  • Let you know whether any automated decision-making is being applied to the data, and any consequences of this
  • Give you a copy of the information in an intelligible form

If you wish to make a subject access request contact OTSA by email or by telephone (contact details are at the beginning of this privacy statement).

Individuals have the right to object to the processing of their personal data under the terms of our legal basis of ‘public task’, although this is not an absolute right. An individual must give specific reasons why they are objecting to the processing of their data.

If you wish to object to the processing of your data stored on the OTSA Professional Development website contact OTSA by email or by telephone (contact details are at the beginning of this privacy statement).

Individuals have an absolute right to stop their data being used for direct marketing at any time.

If you wish OTSA to stop using your data stored on the OTSA Professional Development website for direct marketing contact OTSA by email or by telephone (contact details are at the beginning of this privacy statement).

Complaints

We take any complaints about our collection and use of personal information very seriously.

If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please contact the Director of OTSA.

Alternatively, you can make a complaint to the Information Commissioner’s Office:

  • Report a concern online at https://ico.org.uk/concerns/
  • Call 0303 123 1113
  • Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Cookies

How cookies are used by OTSA

When we provide services, we want to make them easy, useful and reliable.

Where services are delivered on the internet, this sometimes involves placing small amounts of information on your computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.

This information is used to improve services. For example:

  • recognising your computer so you don't have to give the same information several times
  • recognising that you may already have given a username and password so you don't need to do it for every web page requested
  • measuring how many people are using our website, so they can be made easier to use

You can manage these small files yourself and learn more about them on the Direct Gov website: internet browser cookies - what they are and how to manage them.

We uses cookies to control the site’s functions, to keep statistics and for session management. We do not store any personal information in cookies.

If you do not want to accept cookies, your browser can be set to automatically reject cookies or to inform you every time a website asks to store a cookie.

Through the browser you can also delete previously stored cookies. Our site will not function satisfactory without the acceptance of cookies.

Since we use cookies in our session management, this function must be activated before you can access OTSA's websites.

Google analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.

Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.

Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Cookies used on our website

Session id
Name Purpose Expires
ASPSESSIONID We use this cookie so that once you have logged on with username and password you won’t have to do it for every page you request from our site. When you close your browser.
Accessibility Cookies
Name Purpose Expires
textl This cookie is only set by our Content Management System when you choose an accessibility option. This cookie is used to remember "text size" choices chosen by the user. It collects information in an anonymous form. 24 hours
textd This cookie is only set by our Content Management System when you choose an accessibility option. This cookie is used to remember "text only view" choices chosen by the user. It collects information in an anonymous form. 24 hours
highc This cookie is only set by our Content Management System when you choose an accessibility option. This cookie is used to remember "high contrast" choices chosen by the user. It collects information in an anonymous form. 24 hours
Google Analytics
Name Purpose Expires
_utma For more information, see the Google Analytics Privacy Policy. You can choose to opt out of Google Analytics. 2 years
_utmb For more information, see the Google Analytics Privacy Policy. You can choose to opt out of Google Analytics. 30 minutes
_utmc For more information, see the Google Analytics Privacy Policy. You can choose to opt out of Google Analytics. when you close your browser
_utmz For more information, see the Google Analytics Privacy Policy. You can choose to opt out of Google Analytics. 6 months

'Do not track' (DNT)

If you are worried about your privacy online we recommend that you use the Firefox browser with the 'Do not track settings' enabled.

Find out more at dnt.mozilla.org